Everyone is supposed to use a different password for every account, but it’s hard to remember all of them. If you’re like most people, you probably have the same password you use for most accounts. This is not only risky, but it’s also against the rules. Most online services require unique passwords to keep your data safe.
The shared passwords should remain safe to avoid data breaches. One way to share passwords securely is by using a password manager. It is a software tool that helps you create and store strong passwords and then auto-fill them into websites and apps.
Why Do You Need To Share Passwords
You might need to share your password with someone for many reasons. For example, if you’re setting up a new device and need to sign in to your social media account or troubleshoot an issue with a friend or family member. Sharing your password safely can also be a way to show trust in someone. Now, if you are running an online business, you need to share your important account passwords with team members every once in a while.
If you need to share your password, do so carefully. Avoid password sharing over unsecured channels like email or text messages. And never write it down on a sticky note where someone else could find it. You shouldn’t even say your passwords aloud!
Just store passwords in a highly-functional password manager and give your team account access. You’ll need to share the master key to gain access to your account, and that’s it. No more unencrypted sharing of your important passwords!
Let’s gain more insights into the most secure and safe way to keep and share passwords. Make sure to read this article until the end, as we will also discuss why it is important to keep your passwords safe.
The Most Secure and Safe Way to Share Passwords
Indeed, password managers offer the most secure solution for password sharing. You need to find a highly-functional manager that will cover you all. It will remember all your important passwords and enable you to share them as secret information.
When installed on your system, it fetches and stores your login credentials. This way, it becomes unnecessary for you to remember your passwords. It keeps your passwords stored and automatically fills in the details whenever you need to log in again.
You can easily share the credentials of your password manager account with your team members whenever required. They’ll have to enable it’s extension while attempting to access your online accounts.
The password manager will automatically enter the login credentials, enabling them to access your accounts, such as bank accounts, social media accounts, email accounts and website admin accounts.
This means they don’t require you to say your passwords aloud. It automatically fetches and fills in your login information whenever and however needed. Isn’t it enough to make the password manager the safest way to share passwords? Indeed, it is. Try it to see the magic yourself.
How to Share Passwords Safely
It is quite easy to use a password manager to your advantage. Just follow these simple steps, and you’ll be all set to share passwords safely:
STEP 1 – Install
The very first thing you are required to do is to install the password manager on your system. Once it is installed, download and enable its browser extension.
STEP 2 – Run
The second thing you need to do is run the setup and create your password manager account. It will ask you to generate a master password for your vault. Be careful, as this will be the only password you’ll need to remember and share with others.
Once the master key is created, you can log into your account for secure password sharing. . You’ll need to log in to all your accounts if you want the manager application to fetch and store their passwords. It will automatically store every account’s password that you have logged into. Sometimes it may require multi-factor authentication to gain access.
STEP 3 – Customize
You can customize the settings and create user accounts for your team. If required, you can also set controls on individual user accounts. It will be up to you how many members you let in and how you allow them to proceed.
If required, you can generate complex passwords (using the password generator) and then safely share passwords with others. Moreover, you can even generate unlimited passwords to be automatically changed and set for enhanced security. Just make sure that you create unique passwords for more security.
STEP 4 – Share
Since all your passwords are stored in the password manager, you can easily share passwords securely with others. This will be your encrypted vault. Just share the master password with your team (when required), which will cover the remaining.
You can share a password with multiple people at multiple places. Every person who gains access to your password manager must follow the basic installation steps. They will need to install and enable its extension to use it.
Once the extension is enabled, the password(s) will be automatically filled in on the respective login pages.
Your team will be able to use passwords only if you grant access to them. Be cautious about who you allow to access and use your passwords.
Finding The Right Password Manager For Your Business
Just search on the web, and you’ll find a broad range of password manager applications. This can surely be confusing. In case you are wondering which application is best and right for your business, then look for the following features:
The password manager must be “simple,” “intuitive,” and “easy to use” to ensure that everyone can utilize it with convenience. The manager’s user interface must be navigable, and there shouldn’t be any hassle in utilizing its functionalities. It should give step-by-step instructions to help the users understand its working process and access all features.
Multiple Admin Policies
The password manager must offer you a wide range of “admin policies” so that you can easily customize and set the controls. It must allow you to change the default settings and specify usage controls for each user. Most importantly, it must enable you to limit how passwords should be viewed and shared across your team.
Advanced Security Measures
The password manager must come up with multiple “up-to-date security measures” to ensure that your important passwords are stored and shared easily. There shouldn’t be any risk of unauthorized access or security breaches. Moreover, it should enable you to set up advanced security protocols such as two-factor authentication and biometric recognition systems.
The password manager must be “compatible with multiple devices, software, and browsers” so anyone can easily run it. There shouldn’t be any limitations or restrictions which may be problematic for the users while attempting to access and use it. It must run smoothly on every smart device, including phones and laptops, and operating systems, including Windows, Linux and iOs.
Affordable Premium Plans
The password manager must fit your budget, or you will get tired of spending extra bucks on keeping your sensitive information and passwords secure. This is certainly not good for any business. Make sure that the password manager you choose offers economical plans just the way you need. It will be even better to find a free one.
What are the Other Best Ways for Sharing Passwords?
Encrypted email is another method through which you can share your password securely.
First, you should know what encrypted email is. Encrypted email converts your readable text into ciphertext, which is not understandable to ordinary people. Since it is an algorithm code term, not everyone can read it. Only authorized people can view and understand it.
You can easily share your confidential business information, such as passwords, through encrypted emails. Keep in mind that TSL ( transport layer security) is the most secure protocol used by email. This keeps your mail secure and prevents spying and intruding between email providers.
You must sign into the office 365 email account and compose your email. Afterward, you need to go to file and choose the options out of two: encrypt or encrypt and present forwarding. You are also required to add the word ‘encrypt’ with a bracket at the start of the subject.
Every time you are required to share passwords, send them via encrypted emails, as highlighted here. The encrypted emails will keep your sensitive information, such as passwords, safe and secure from unauthorized access.
Business Passwords Must Be Kept Safe and Secure
Passwords must be kept safe, whether the password is to your bank account or the website’s panel. You cannot share any of your passwords just randomly. Your online business activities can be negatively impacted if someone gains unauthorized access to your accounts.
Surely, you would never want someone to hack into your system or do something irreparable. This is why you should be cautious about who you share your password with and how.
It is necessary for every business person to keep passwords safe and secure. If you are a business person, then you should know that only trusted team members should have access to your important passwords. You should never share your passwords through text messages or simple (unencrypted emails). You never know when someone’s waiting for you to make a mistake.
Take it seriously. Your passwords are an important asset of your business. If anyone succeeds in gaining access to your accounts, they can damage your business, such as stealing your important information or money.
Would you want your company’s confidential information to be revealed? No, you would never want it to happen. So, make sure that your passwords are kept and shared safely.
There are several ways to share passwords safely, and choosing the right method for your needs is important. You should never share your passwords with any unauthorized person. Keep your passwords safe and secure, and only share them with people you trust! There will certainly be no data breaches if you keep your sensitive passwords securely in a password vault. If you ever wonder what is the most secure way to share passwords, Password managers are the answer.